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28-542: Agenda is an abbreviation agenda sunt or agendum est , gerundive forms in plural and singular respectively of the Latin verb ago, agere, egi, actum "to drive on, set in motion", for example of cattle. The meaning is "(those things/that thing) which must be driven forward". What is now known in English as an agenda is a list of individual items which must be "acted upon" or processed, usually those matters which must be discussed at

56-462: A membership organization . Examples include local chapter meetings of organizations like the Sierra Club . A convention , which is a meeting of delegates who represent constituent units of a population. Conventions are not permanently established bodies, and delegates are normally elected for only one term. A convention may be held by an organized society, where each local assembly is represented by

84-449: A "deliberative assembly", and the expression became the basic term for a body of persons meeting to discuss and determine common action. Merriam-Webster's definition excludes legislatures. Robert's Rules of Order Newly Revised by Henry Martyn Robert describes the following characteristics of a deliberative assembly: Robert's Rules of Order Newly Revised identifies several types of deliberative assemblies. A mass meeting , which

112-407: A business meeting. Although the Latin word is in a plural form, as a borrowed word in English, the word is singular and has a plural of "agendas". An agenda lists the items of business to be taken up during a meeting or session. It may also be called a "calendar". A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which

140-455: A delegate. A legislative body , which is a legally established public lawmaking body. It consists of representatives chosen by the electorate. Examples include national legislatures such as parliaments , and local government councils such as state legislatures , regional assemblies and city councils . A board , which is an administrative, managerial, or quasi-judicial body. A board derives its power from an outside authority that defines

168-458: A group has not adopted an agenda or an order of business, all of its business would be considered "new business". Organizations may have the following optional headings in their order of business: An agenda may list any of the above items. A call for the orders of the day , in parliamentary procedure, is a motion to require a deliberative assembly to conform to its agenda or order of business. In Robert's Rules of Order Newly Revised (RONR),

196-429: A meeting's participants prior to the meeting, so that they will be aware of the subjects to be discussed, and are able to prepare for the meeting accordingly. In a workshop, the sequence of agenda items is important, as later agenda steps may be dependent upon information derived from or completion of earlier steps in the agenda. Frequently in standard meetings, agenda items may be "time boxed" or fixed so as not to exceed

224-513: A motion submitted in writing to that effect and the motion must be seconded. The Speaker must then propose the question, which is debatable. Deriving from British practice, and due to the requirement to remain seated during a division, in the Australian House of Representatives it continues to be customary for a member raising a point of order while the House is voting to hold a sheet of paper over

252-402: A predetermined amount of time. In workshops, time boxing may not be effective because completion of each agenda step may be critical to beginning the next step. In parliamentary procedure , an agenda is not binding upon an assembly unless its own rules make it so, or unless it has been adopted as the agenda for the meeting by majority vote at the start of the meeting. Otherwise, it is merely for

280-408: A previous meeting (the word "order" in these two cases do not refer to "sequence" but instead is more like a "command" in its meaning). Usually items become special orders or general orders by adoption of the motion to postpone . A difference between these orders is that, in general, a special order can interrupt other business when the time comes for its consideration, while a general order waits until

308-422: A rules violation in a meeting of a deliberative assembly . In Robert's Rules of Order Newly Revised (RONR), a point of order may be raised if the rules appear to have been broken. This may interrupt a speaker during debate, or anything else if the breach of the rules warrants it. The point is resolved before business continues. The point of order calls upon the chair to make a ruling. The chair may rule on

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336-403: Is an unorganized group meeting open to all individuals in a sector of the population who are interested in deliberating about a subject proposed by the meeting's sponsors. Examples include meetings to discuss common political concerns or community interests, or meetings to form a new society. A local assembly of an organized society , which is a membership meeting of a local chapter or branch of

364-490: Is the sequence of items that is to be taken up during a meeting. This sequence may be a standard order of business or a sequence listed on an agenda that the assembly has agreed to follow. Robert's Rules of Order Newly Revised (RONR) has the following standard order of business: The above standard order of business has been found to be appropriate for meetings in most organizations. The "special orders" and "general orders" refer to items of business that usually come from

392-437: The "call" may be made by one member, and does not require a second . The chair must then proceed to the scheduled item of business, unless the assembly decides otherwise by a two-thirds vote. The Standard Code of Parliamentary Procedure does not have this motion and instead suggests that a member can request that the body take up the scheduled item of business, or make a more formal point of order . In historical writing,

420-537: The Budget Act or annual budget resolution may be waived by 3 ⁄ 5 of the Senate's entire membership. Rule XVI, which prohibits normal legislation in appropriations legislation, may be waived by 2 ⁄ 3 of the Senate. The United States House of Representatives also allows points of order and appeals, although they are very rare following the abolishment of open rules in 2016, as they are routinely waived by

448-474: The assembly. However, the ruling of the chair in this assembly cannot be appealed. Until 1998 in the British House of Commons , it was required that a member raising a point of order while the House is voting must speak "seated and covered", i.e. wearing a hat. Two opera hats were maintained in the House for this purpose, with members of parliament sometimes covering their head with an Order Paper while

476-403: The business is to be conducted. Steps on any agenda can include any type of schedule or order the group wants to follow. Agendas may take different forms depending on the specific purpose of the group and may include any number of the items. In business meetings of a deliberative assembly , the items on the agenda are also known as the orders of the day . Optimally, the agenda is distributed to

504-483: The expression "order of the day", as in "abolition meetings became the order of the day", refers to an activity that was widespread, replacing other activities, at a particular moment in history. Deliberative assembly A deliberative assembly is a meeting of members who use parliamentary procedure . In a speech to the electorate at Bristol in 1774, Edmund Burke described the British Parliament as

532-399: The guidance of the chair . If an agenda is binding upon an assembly, and a specific time is listed for an item, that item cannot be taken up before that time, and must be taken up when that time arrives even if other business is pending. If it is desired to do otherwise, the rules can be suspended for that purpose. In parliamentary procedure, an order of business , as the name may suggest,

560-627: The hat was retrieved. This practice was abolished in accordance with the findings of the Select Committee on the Modernisation of the House of Commons , who said that the practice "has almost certainly brought the House into greater ridicule than almost any other, particularly since the advent of television". In the United States Senate , the chair's ruling on a point of order may be appealed by any Senator. Points of order with regard to

588-415: The motion was not seconded . If such a motion was adopted without a second, it remains valid and not having a second becomes irrelevant. Exceptions to the rule that a point of order must be raised at the time of violation include that a point of order may be raised at any time a motion was adopted in violation of the bylaws or applicable law, in conflict with a previously adopted motion (unless adopted by

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616-427: The pending business is taken care of. For example, say a motion is being considered and then postponed to the next meeting. This postponed motion becomes a general order for the next meeting. When the time for "general orders" comes up in the order of business, consideration of the postponed motion is resumed. "New business" is where the bulk of the discussion as well as decisions in the meeting usually takes place. If

644-417: The point of order or submit it to the judgment of the assembly. If the chair accepts the point of order, it is said to be ruled "well taken". If not, it is said to be ruled "not well taken". Generally, a point of order must be raised at the time the rules are broken or else it would be too late. For example, if a motion was made and discussion began on it, it would be too late to raise a point of order that

672-461: The question as the appropriate request . In the Australian House of Representatives a member may raise a point of order with the Speaker at any time, including interrupting another member who is speaking. Once raised a point of order results in the suspension of all other business until the Speaker has given a ruling. A member may dissent from the ruling of a speaker, which must be declared at once,

700-409: The rights of each class of membership must be defined (such as whether a "member" in a class has the right to vote). There may also be ex officio members or persons who are members under some other office or position they hold. Ex officio members have the same rights as other members. Point of order In parliamentary procedure , a point of order occurs when someone draws attention to

728-433: The scope of its operations. Examples include an organized society's or company's board of directors and government agency boards like a board of education . A member of a deliberative assembly has the right to attend meetings and make and second motions , speak in the debate, and vote. Organizations may have different classes of members (such as regular members, active members, associate members, and honorary members), but

756-711: The top of their head. In the Indian Parliament, both the Lok Sabha and the Rajya Sabha, a point of order can raised in relation to the business before the House by any member of the parliament. The decision of the Chair is final and no debate is allowed on the point of order, though the Chair may hear members before giving the decision. In the Irish Oireachtas (parliament), a point of order can be used in relation to order in

784-418: The vote to rescind it), or in violation of a fundamental principle of parliamentary law . The ruling of the chair may be appealed to the assembly in most cases. A majority vote against the chair's ruling is required to overturn it. A point of order is sometimes erroneously used to present a request for information or a parliamentary inquiry . If a member asks such a question, the chair should treat

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