An extraordinary general meeting , commonly abbreviated as EGM , is a meeting of members of an organisation, shareholders of a company, or employees of an official body that occurs at an irregular time. The term is usually used where the group would ordinarily hold an annual general meeting (AGM) but where an issue arises that requires the input of the entire membership and is too serious or urgent to wait until the next AGM. Members and/or shareholders must be informed of the purpose of the EGM so that they may attend in a position where they can discuss and exercise intelligent judgment, or else any resolutions passed are invalid.
25-450: Before the EGM the board of the organisation will have agreed upon one or more resolutions that will be put to the shareholders or members for approval at the EGM. The wording of the resolution is sent to the shareholders with a note about its importance. The theory is that the board has a better knowledge of the situation, and the resolution is in effect their ideal solution, but it may not be in
50-462: A membership organization . Examples include local chapter meetings of organizations like the Sierra Club . A convention , which is a meeting of delegates who represent constituent units of a population. Conventions are not permanently established bodies, and delegates are normally elected for only one term. A convention may be held by an organized society, where each local assembly is represented by
75-455: A delegate. A legislative body , which is a legally established public lawmaking body. It consists of representatives chosen by the electorate. Examples include national legislatures such as parliaments , and local government councils such as state legislatures , regional assemblies and city councils . A board , which is an administrative, managerial, or quasi-judicial body. A board derives its power from an outside authority that defines
100-793: A member of the House of Lords. This entitlement was abolished in 1999 . Since then, only the Earl Marshal and the Lord Great Chamberlain (offices that are themselves hereditary) remain ex officio ; another 90 hereditary peers are elected by and from among those eligible. The Prime Minister of the United Kingdom is ex officio the First Lord of the Treasury . The Lord President of the Court of Session
125-574: Is ex officio Chairman of Rajya Sabha , the Upper House of the Indian Parliament. The Prime Minister of India is ex officio Chairman of NITI Aayog . Other ex officio members of NITI Aayog are the Minister of Home Affairs , the Minister of Finance , the Minister of Railways , and the Minister of Agriculture and Farmers' Welfare . Former Presidents are ex officio members for life of
150-403: Is an unorganized group meeting open to all individuals in a sector of the population who are interested in deliberating about a subject proposed by the meeting's sponsors. Examples include meetings to discuss common political concerns or community interests, or meetings to form a new society. A local assembly of an organized society , which is a membership meeting of a local chapter or branch of
175-715: Is by virtue of office appointed as Lord Justice General of Scotland. As such, they are both head of the judiciary of Scotland , president of the Court of Session (the most senior civil court in Scotland ), and president of the High Court of Justiciary (the most senior criminal court in Scotland). The Vice President of the United States , who also serves as President of the Senate , may vote in
200-461: Is known as a special general meeting or an emergency general meeting. In the United Kingdom, the directors of a public company must convene an EGM if the net assets fall to half or less of the amount of its called-up share capital (section 656 of the Companies Act 2006 ). Shareholders who meet certain criteria can requisition a general meeting: within 21 days from the date of receipt of requisition,
225-528: Is part of it by virtue of holding another office. The term ex officio is Latin , meaning literally 'from the office', and the sense intended is 'by right of office'; its use dates back to the Roman Republic . According to Robert's Rules of Order , the term denotes only how one becomes a member of a body. Accordingly, the rights of an ex officio member are exactly the same as other members unless otherwise stated in regulations or bylaws. It relates to
250-537: The British Parliament as a "deliberative assembly", and the expression became the basic term for a body of persons meeting to discuss and determine common action. Merriam-Webster's definition excludes legislatures. Robert's Rules of Order Newly Revised by Henry Martyn Robert describes the following characteristics of a deliberative assembly: Robert's Rules of Order Newly Revised identifies several types of deliberative assemblies. A mass meeting , which
275-811: The President of Botswana and the Speaker of the National Assembly serve as the chamber's two ex-officio members. In the Empire of Brazil , some princes became members by right of the Imperial Senate once they turned 25. In the current Constitution of Brazil , the President of the Federal Senate is an ex officio President of the National Congress , even though this office doesn't exist officially. Judges of
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#1732847525731300-564: The Senate . In Congress , the presiding officers and their deputies, and the majority and minority leaders, are ex officio members of all committees. The chairman on each chamber's committee on rules is the majority leader. The Senate President is the ex officio chairman of the Commission on Appointments , but can only vote on ties. In the Judicial and Bar Council , several positions are due to occupying another office. In provincial boards ,
325-505: The barangay council . The ex officio members have the same rights and privileges as the regular members of each legislature. The deputies of local chief executives (vice governors and vice mayors) are ex officio presiding officers of their respective legislatures, but can only vote when there is a tie . Russian Prime Minister , chairmans of State Duma and Federation Council , Chief of Staff and heads of federal subjects are ex officio members of State Council (an advisory body to
350-708: The ex officio members include the secretaries of departments , i.e. the Chief Secretary , the Financial Secretary and the Secretary for Justice . Since 2002 all secretaries of bureaux are also appointed by the Chief Executive to be official members of the Executive Council. But since 2005 the secretaries of bureaux attend only when items on the agenda concern their portfolios. The Vice-President of India
375-809: The Federal Court are ex officio members of the Federal Court of Appeal, and vice-versa. According to the Constitution of the Chinese Communist Party , the General Secretary of the Central Committee must be a member of Politburo Standing Committee . As of 2022 , the Executive Council of Hong Kong is still composed of ex officio members (official members since 1997) and unofficial members (non-official members since 1997). By practice
400-519: The Senate on matters decided by a majority vote (as opposed to a three-fifths vote or two-thirds vote ), if the votes for passage and rejection are equally divided. Also the leader of the parties in both houses are ex officio members of the House and Senate intelligence committees . Many committee chairs in the House of Representatives are ex officio members of subcommittees . In most Colorado counties,
425-573: The board) is as defined by the nonprofit association's bylaws or other documents of authority. For example, the bylaws quite often provide that the organization's president will be ex officio a member of all committees, except the nominating committee. The President of the French Republic and the Catholic Bishop of Urgell are by virtue of office ( ex officio ) appointed Co-Princes of Andorra . In Botswana's unicameral National Assembly ,
450-590: The county sheriff is elected by the citizens of the county. However, in the City and County of Denver , the mayor of Denver appoints a "Manager of Safety" who oversees the Department of Safety (including the Fire, Police, and Sheriff Departments) and is the ex officio sheriff of the jurisdiction. Similarly, in the City and County of Broomfield, Colorado , near Denver, the police chief (an appointed position) also acts ex officio as
475-432: The directors must send out a notice to convene a meeting within 28 days after the date of giving the notice. Special general meeting: This organization-related article is a stub . You can help Misplaced Pages by expanding it . Deliberative assembly A deliberative assembly is a meeting of members who use parliamentary procedure . In a speech to the electorate at Bristol in 1774, Edmund Burke described
500-457: The head of state). President of Russia is an ex officio chairman of it, as well as Security Council . In the House of Lords , the bishops of the five Great Sees of Canterbury , York , London , Durham , and Winchester are ex officio members, and are entitled to vote just as any other Lord Spiritual. Formerly, anyone holding a title in the Peerage of the United Kingdom was ex officio
525-428: The interests of individual shareholders. Usually, the chairman of the EGM reads out and recommends the resolution to those present for approval, takes questions about the resolution from those present, supervises the vote and declares the result. The rules for conducting an EGM and the options for altering a resolution at an EGM or for taking proxy votes will vary from one organisation to another. In some settings, this
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#1732847525731550-479: The notion that the position refers to the position the ex officio holds, rather than the individual that holds the position. In some groups, ex officio members may frequently abstain from voting. Opposite notions are dual mandate , when the same person happens to hold two offices or more, although these offices are not in themselves associated; and personal union , when two states share the same monarch. Any ex officio membership (for example, of committees, or of
575-572: The provincial presidents of the League of Barangays (villages), Sangguniang Kabataan (youth councils) and of the Philippine Councilors League sit as ex officio board members. In city and municipal councils , the city and municipal presidents of the League of Barangays and the youth councils sit as ex officio councilors. In barangays, the youth council chairman is an ex officio member of
600-407: The rights of each class of membership must be defined (such as whether a "member" in a class has the right to vote). There may also be ex officio members or persons who are members under some other office or position they hold. Ex officio members have the same rights as other members. Ex-officio An ex officio member is a member of a body (notably a board, committee, or council) who
625-433: The scope of its operations. Examples include an organized society's or company's board of directors and government agency boards like a board of education . A member of a deliberative assembly has the right to attend meetings and make and second motions , speak in the debate, and vote. Organizations may have different classes of members (such as regular members, active members, associate members, and honorary members), but
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