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41-601: The Archaeology Data Service (ADS) is an open access digital archive for archaeological research outputs. It is located in The King's Manor , at the University of York . Originally intended to curate digital outputs from archaeological researchers based in the UK's Higher Education sector, the ADS also holds archive material created under the auspices of national and local government as well as in

82-559: A changing research environment, with new channels of scientific communication, grey literature needed a new conceptual framework. They proposed the "Prague definition" as follows: Grey literature stands for manifold document types produced on all levels of government, academics, business and industry in print and electronic formats that are protected by intellectual property rights, of sufficient quality to be collected and preserved by library holdings or institutional repositories, but not controlled by commercial publishers i.e., where publishing

123-439: A collection of preprints on physics and other sciences, and RePEc is a collection of economics working papers. Many university libraries provide subject guides that give information on grey literature and suggestions for databases. ROAR and OpenDOAR are directories of open access institutional repositories and subject repositories, many of which contain some grey literature. Several academic search engines exist to combine

164-489: A formal publisher, generally lacks the channels for extensive distribution and bibliographic control. Information and research professionals generally draw a distinction between ephemera and grey literature. However, there are certain overlaps between the two media and they undoubtedly share common frustrations such as bibliographic control issues. Unique written documents such as manuscripts and archives , and personal communications, are not usually considered to fall under

205-424: A great deal of "grey" material, often for internal and in some cases "restricted" dissemination. The notion of evidence-based policy has also seen some recognition of the importance of grey literature as part of the evidence base; however, the term is not yet widely used in public policy and the social sciences more broadly. For a number of reasons, discovery, access, evaluation and curation of grey literature pose

246-584: A hazy definition of "grey literature" had existed previously, the term is generally understood to have been coined by the researcher Charles P. Auger , who wrote Use of Reports Literature in 1975. The literature he referred to consisted of intelligence reports and notes on atomic research produced in vast quantities by the Allied Forces during World War II . In a conference held by the British Lending Library Division in 1978, Auger used

287-687: A means of encapsulating, storing and sharing information for their own use, and for wider distribution. This can take the form of a record of data and information on a site or project (archaeological records, survey data, working papers); sharing information on how and why things occurred (technical reports and specifications, briefings, evaluations, project reports); describing and advocating for changes to public policy, practice or legislation (white papers, discussion papers, submissions); meeting statutory or other requirements for information sharing or management (annual reports, consultation documents); and many other reasons. Organizations are often looking to create

328-464: A number of difficulties. Generally, grey literature lacks any strict or meaningful bibliographic control. Basic information such as authors, publication dates and publishing or corporate bodies may not be easily identified. Similarly, the nonprofessional layouts and formats, low print runs and non-conventional channels of distribution make the organized collection of grey literature a challenge compared to journals and books . Although grey literature

369-481: A publication date, for instance). Documents are often not assigned permanent URLs or DOI numbers, or stored in electronic depositories , so that link rot can develop within citations, reference lists, databases and websites. Copyright law and the copyrighted status of many reports inhibits their downloading and electronic storage and there is a lack of large scale collecting of digital grey literature. Securing long-term access to and management of grey literature in

410-494: A significant concern, especially in academia, in recent years. The ADS offer advice to data creators on procedures and formats, including advice on the writing of Technical Appendices for AHRC applications. The website hosts a series of Guides to Good Practice (G2GP) on the following archaeological topics: All these G2GP were revised in 2012 funded in part by English Heritage and the US based Digital Antiquity project. The ADS archive

451-692: A subject centre devoted to archaeology funded by the Arts and Humanities Research Council via the AHDS. The AHDS closed in March 2008 as a result of a controversial decision by the AHRC to withdraw funding. The ADS now receives funding directly from AHRC , rather than through the AHDS, it is also funded by other Higher Education and cultural heritage sector organisations including the European Union . The original consortium members were

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492-478: Is archived by the ADS and a number of journal series from learned societies such as the Society of Antiquaries of Scotland , have older digital versions of their journals made freely available from the ADS site. The ADS is the largest single source of archived grey literature , with over 20,000 examples available in its Library of Unpublished Fieldwork . Access to grey literature in the archaeological context has become

533-502: Is available through specialized channels and may not enter normal channels or systems of publication, distribution, bibliographic control, or acquisition by booksellers or subscription agents". Thus grey literature is usually inaccessible through relevant reference tools such as databases and indexes, which rely upon the reporting of subscription agents. In 2010, D.J. Farace and J. Schöpfel pointed out that existing definitions of grey literature were predominantly economic, and argued that in

574-579: Is intended to follow the Open Archival Information System reference model, which is an ISO for data archive systems. There are no constraints on access although users must click a web form to accept the ADS Terms and Conditions, in essence these state that the all copyright is retained by the original data depositor, but they permit its reuse for teaching, learning and research purposes, but not commercial purposes. Off site back-up storage for

615-891: Is not the primary activity of the producing body. Due to the rapid increase web publishing and access to documents, the focus of grey literature has shifted to quality, intellectual property , curation, and accessibility. The term grey literature acts as a collective noun to refer to a large number of publications types produced by organizations for various reasons. These include research and project reports, annual or activity reports, theses , conference proceedings , preprints , working papers , newsletters , technical reports, recommendations and technical standards , patents , technical notes, data and statistics, presentations, field notes, laboratory research books, academic courseware , lecture notes, evaluations, and many more. The international network GreyNet maintains an online listing of document types. Organizations produce grey literature as

656-400: Is often discussed with reference to scientific research, it is by no means restricted to any one field. Outside the hard sciences , it presents significant challenges in archaeology where site surveys and excavation reports, containing unique data, have frequently been produced and circulated in informal "grey" formats. Some of the problems of accessing grey literature have decreased since

697-550: The commercial archaeology sector. The ADS carries out research, most of which focuses on resource discovery, cross-searching and interoperability with other relevant archives in the UK, Europe and the United States of America. The Archaeology Data Service is listed in the Registry of Research Data Repositories re3data.org. In the late 1990s a consensus developed in the field of archaeology that archaeological data in digital form

738-589: The open data provided by such open archives through OAI-PMH , as well as records from publishers deposited in CrossRef and other sources. They include BASE , CORE and Unpaywall, which indexes over 20 million open access publications as of 2020. The annual international grey literature conference series has been organized since 1993 by the Europe-based organization GreyNet . Research in this field of information has been systematically documented and archived via

779-537: The ADS archive is held both at the University of York 's computer services and at the UK Data Archive in Essex. Beyond acting as a simple repository for datasets, the ADS has a number of interactive interfaces into complex archives including database search interfaces, Web GIS and interactive image galleries. The main search mechanism for the ADS catalogue, ArchSearch, contains aggregated resource discovery metadata for

820-701: The ADS in the UK include: Significant EU funded projects include: 53°57′45″N 1°05′12″W  /  53.962364°N 1.086633°W  / 53.962364; -1.086633 Digital archive Too Many Requests If you report this error to the Wikimedia System Administrators, please include the details below. Request from 172.68.168.226 via cp1108 cp1108, Varnish XID 822438829 Upstream caches: cp1108 int Error: 429, Too Many Requests at Fri, 29 Nov 2024 08:43:39 GMT Grey literature Grey literature may be difficult to discover, access, and evaluate, but this can be addressed through

861-463: The ADS internal Management Group, comprising the director, deputy director, European project manager, communications and access manager, and the systems manager. The current (2020) chair of the management committee is professor Sam Turner from the University of Newcastle . The ADS holds the digital outputs of numerous archaeological excavations or other research activities including some very well known sites such as Stonehenge and Sutton Hoo . Much of

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902-588: The European Communities: A Guide , which contained the first usage of the term "grey literature" in a published work. The "Luxembourg definition", discussed and approved at the Third International Conference on Grey Literature in 1997, defined grey literature as "that which is produced on all levels of government, academics, business and industry in print and electronic formats, but which is not controlled by commercial publishers". In 2004, at

943-491: The International Conference on Grey Literature series. Greynet also produces a journal on grey literature and has been a key advocate for the recognition and study of grey literature, particularly in library and information sciences, The Grey Journal . The Grey Journal appears three times a year –in spring, summer, and autumn. Each issue in a volume is thematic and deals with one or more related topics in

984-629: The Sixth Conference in New York City , a postscript was added to the definition for purposes of clarification: grey literature is "...not controlled by commercial publishers, i.e., where publishing is not the primary activity of the producing body". This definition is now widely accepted by the scholarly community. The U.S. Interagency Gray Literature Working Group (IGLWG), in its "Gray Information Functional Plan" of 1995, defined grey literature as "foreign or domestic open source material that usually

1025-704: The ability to post documents on the internet has resulted in a tremendous boom. The impact of this trend has been greatly boosted since the early 2000s, as the growth of major search engines has made retrieving grey literature simultaneously easier and more cluttered. Grey reports are thus far more easily found online than they were, often at no cost to access. Most users of reports and other grey documents have migrated to using online copies, and efforts by libraries to collect hard-copy versions have generally declined in consequence. However, many problems remain because originators often fail to produce online reports or publications to an adequate bibliographic standard (often omitting

1066-507: The archaeology departments of the following Universities: and The University of Southampton and University College London were also involved in early discussions about the formation of a digital archive for archaeological material, and joined the consortium at an early stage. The ADS is run on a day-to-day basis by a director and a deputy director, however it is managed by a committee meeting bi-annually consisting of representatives of funding bodies, representatives of user communities and

1107-639: The archive material can be grouped together under 'programme' headings such as the Channel Tunnel Rail Link (CTRL) which involved over 100 different archaeological interventions. The ADS acts as the mandated digital archive for archaeological research, of any kind, funded by the AHRC , and also for English Heritage administered funds such as the Aggregates Levy Sustainability Fund (ALSF). The online journal Internet Archaeology 's content

1148-428: The challenges of reports literature, he recognized that it held a number of advantages "over other means of dissemination, including greater speed, greater flexibility and the opportunity to go into considerable detail if necessary". Auger considered reports a "half-published" communication medium with a "complex interrelationship [to] scientific journals". In 1989 Auger published the second edition of The Documentation of

1189-401: The cost and difficulty of finding and cataloguing grey literature mean that it is still difficult to find large collections. The British Library began collecting print grey literature in the post-WWII period and now has an extensive collection of print resources. Analysis & Policy Observatory has an extensive collection of grey literature on a wide range of public policy issues, ArXiv is

1230-496: The digital era thus remains a considerable problem. The amount of digital grey literature now available also poses a problem for finding relevant resources and to be able to assess their credibility and quality given the number of resources now available. At the same time a great deal of grey literature remains hidden, either not made public or not made discoverable via search engines. Various databases and libraries collect and make available print and digital grey literature; however,

1271-880: The engineering sciences in general, grey literature resources tend to predominate. In the last few decades, systematic literature reviews in health and medicine have established the importance of discovering and analyzing grey literature as part of the evidence base and in order to avoid publication bias. Grey literature is particularly important as a means of distributing scientific and technical and public policy and practice information. Professionals insist on its importance for two main reasons: research results are often more detailed in reports, doctoral theses and conference proceedings than in journals, and they are distributed in these forms up to 12 or even 18 months before being published elsewhere. Some results simply are not published anywhere else. In particular, public administrations and public and industrial research laboratories produce

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1312-566: The formulation of sound search strategies. Grey literature may be made available to the public, or distributed privately within organizations or groups, and may lack a systematic means of distribution and collection. The standard of quality, review and production of grey literature can vary considerably. Other terms used for this material include report literature , government publications , policy documents , fugitive literature , non-conventional literature , unpublished literature , non-traditional publications , and ephemeral publications . With

1353-700: The heading of grey literature, although they again share some of the same problems of control and access. The relative importance of grey literature is largely dependent on research disciplines and subjects, on methodological approaches, and on the sources they use. In some fields, especially in the life sciences and medical sciences, there has been a traditional preference for only using peer-reviewed academic journals, but studies of methodological quality and reliability have found that "reliability of published research works in several fields may be decreasing with increasing journal rank", contrary to widespread expectations. In other fields, such as agriculture, aeronautics and

1394-465: The introduction of desktop publishing and the Internet, new terms include electronic publications , online publications , online resources , open-access research , and digital documents . Though the concept is difficult to define, the term grey literature is an agreed collective term that researchers and information professionals can use to discuss this distinct but disparate group of resources. While

1435-419: The late 1990s as government, professional, business and university bodies have increasingly published their reports and other official or review documents online. The informal nature of grey literature has meant that it has become more numerous as the technology that allows people to create documentation has improved. Less expensive and more sophisticated printers increased the ease of creating grey literature. And

1476-565: The national monument inventories of England, Scotland and Wales (hosted by English Heritage , the RCAHMS and the RCAHMW ) as well as numerous Historic Environment Records HERs . The ADS hosts a number of datasets, such as the Excavation Index, that are made available externally as web services and consumed by English Heritage 's Heritage Gateway search engine. Significant projects undertaken by

1517-420: The other hand, grey literature is not necessarily always free, with some resources, such as market reports, selling for thousands of dollars. However, this is the exception and on the whole grey literature, while costly to produce, is usually made available for free. While research and production quality may be extremely high (with organizational reputation vested in the end product), the producing body, not being

1558-450: The required output, sharing it with relevant parties quickly and easily, without the delays and restrictions of academic journal and book publishing. Often there is little incentive or justification for organizations or individuals to publish in academic journals and books, and often no need to charge for access to organizational outputs. Indeed, some information organizations may be required to make certain information and documents public. On

1599-408: The term "grey literature" to describe the concept for the first time. His concepts focused upon a "vast body of documents" with "continuing increasing quantity" that were characterized by the "difficulty it presents to the librarian". Auger described the documentation as having great ambiguity between temporary character and durability, and by a growing impact on scientific research. While acknowledging

1640-497: Was highly fragile due to both an inadequate understanding of technical threats to its sustainability and the lack of an infrastructure to preserve it in the long term. In April 1996 a consortium comprising eight Departments of Archaeology from UK Universities joined forces with the Council for British Archaeology (CBA) to put a proposal to the Arts and Humanities Data Service Executive to establish an Archaeology Data Service. This service

1681-482: Was to host a digital archive for archaeologists and to provide advice and guidance to the archaeological community on how to create and manage their digital datasets. As a result, the ADS was established at the University of York Department of Archaeology in September 1996 with two full-time members of staff and under the directorship of Professor Julian D. Richards . From 1996 until 2008 the ADS hosted AHDS Archaeology ,

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